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FREQUENTLY ASKED QUESTIONS |
RUMBLE AT THE OAK TREE
• Who is behind this Club Race?
A: Rumble at the Oak Tree is the PCA Club Race weekend at VIR managed by Zone 2 and a
team of region members.
• Is this also a DE weekend?
There will be an Advanced DE as part of the weekend.
This will consist of a single run group of advanced
solo/instructor drivers only. All applicants
will have their track experience verified before
acceptance. This is NOT a DE for
beginning/intermediate drivers or drivers unfamiliar
with VIR Full Course.
• Who are the workers running the event?
A: It is important to remember that all of the event
organizers, all of the event workers, including the
many PCA Zone 2 members and the PCA Club Race
Officials, are volunteers who are donating their
time and effort so that you can enjoy PCA Club
Racing and the DE.
We’re all here to have an enjoyable time and help
you, so please convey your appreciation to those
workers you meet. Your appreciation is the only pay
that they get. Thanks for joining us!
• How can I get involved in this event if I'm not
a Club Racer or DE participant?
A: VOLUNTEER! Volunteers will be needed to
make sure that is a safe and successful race.
Volunteers are needed at almost all positions.
Please contact our
VOLUNTEER COORDINATOR to sign up.
CLUB RACE REGISTRATION
• How do I register for the PCA Club Race and
Drivers Education?
A: PCA Club Racing implemented new registration
procedures beginning in 2007. All Club Race and
Enduro entrants must now register online at
http://register.pca.org
by following the “Event Sign Up” link, selecting the
“Rumble at the Oak Tree” option. But if this
is your first time on this site, click on the
“Create Account” link. This prompts you to create a
user name and password. You should click on the
“remember me” option, because if you forget either,
you will need to re enter your personal and car
data. The next step is to enter your personal and
car information following the links for these. This
does take a little time, but once you have done
this, the data will be there for future Club Race
registrations and other PCA event registration on
the site. THEN follow the “Event Sign Up” link.
Under “Organizations” select PCA. Under “Club”
select PCA Zone 2. Under “Options” click on Search.
In the Club Race section, click on “Register.”
Follow the links, make sure that you select the
desired item or quantity that you want. If you don’t
want a particular item, click on the next field in
the box on the right. When your reach the Payment
Screen
you will see buttons that allow you to unselect
items that you have selected, or a “Change Options”
button that takes you back through the options
again.
• How do I communicate with the Event Registrar?
A: Phil Grandfield, Phone: 757-635-0892; Email:
filthyf14@yahoo.com
• Is there a payment mechanism?
A: Payment by Paypal is the only form of payment
accepted.
• Will there be early tech/log book inspection?
A: Yes we will start at the track Thursday at 3:00
pm (until approximately 6:00 pm).
• Can I wait until Friday for Club Race tech
inspection?
A: It is highly recommended you complete all
inspections you can on Thursday to avoid a backlog
and possible delays on Friday morning. We will begin
on schedule whether you are ready or not and you
don’t want to lose valuable track time.
• Is the Driver Medical Form the same as a “PCA
Club Racing Physical Exam” forms?
A: No, the Driver Medical Form is informational only
and it is what you filled out/updated when you
registered on line. It is with the ICE (In Case of
Emergency) form that you completed/updated as well.
These will
be provided to the Chief Paramedic on-site for use
should you need medical attention. It is a required
registration document. The PCA Club Racing Medical
form will be handled via Club Racing’s online
registration. For PCA medical requirements/forms see
the Club Racing web page:
http://www.pca.org/pca/clubrace under the
heading “Rules, Licensing & Forms.”
• How will I have my car number assigned?
A: You will request your car number when you
register on line. If your preferred number is
already selected, please select another. Numbers are
assigned by PCA Club Racing (Susan Shire). Any
difficulties with car number selection should be
addressed with Susan Shire, PCA Club Racing. We plan
to post car numbers on this website under
PARTICIPANTS as soon as soon
as the data is available.
• How is my car class assigned?
A: You determine your car class from the PCA Rule
Book available online at the Club Racing web page:
http://www.pca.org/pca/clubrace You will enter all
your car information including your car class at the
online registration site under the “My Vehicles”
link.
• How will I know to which Run Group I am
assigned?
A: The Event Registrar will notify you of your Run
Group as soon as Run Groups are assigned. The
National Steward assigned to our race makes this
decision very close to the race date to accommodate
entrants who register at the last moment. Be sure to
supply your e-mail address when you register, as all
notifications will be sent via e-mail ONLY. Both this website
and the registration
site will have updated participant lists with car
numbers and, when available, run group assignments.
• Can I rent an AMB transponder for the weekend?
A: Yes. Only a limited number of AMB Transponders
are available for rental from PCA Club Racing Timing
personnel at the track. There are no reservations
accepted for rental transponders. To purchase a
transponder, please see the Club Racing web page at:
http://www.pca.org/pca/clubrace under the heading
“Rules, Licensing & Forms.” We suggest purchasing a
transponder because if you don’t have a transponder,
you can’t drive.
• What is the cancellation policy?
A: These fees apply to both Club Race & DE
participants:
• Full refund minus $25 processing fee if cancelling
on/before May 29
• 50% refund after May 29
• No refund after June 10
All cancellation notifications must be sent via
email or phone to the event registrar only. Shirt
purchases are non-refundable. Refund requests will be processed following
the event.
•
Why does the entry fee increase after
May 31, 2009?
A: PCA Zone 2 needs to know for planning purposes
how many drivers are committed to attending the
event. Look at it this way: You can save at least
$50.00 by having your payment in by May 30. DON'T
WAIT.
• What is the Biography page for? Why should I
fill this out?
A. We have a celebrity race session play-by-play
announcer this year. He will use these forms to help
with color during the PCA races. The Biography
form is in the Club Race package. Please fill it
out, print and fax or mail to the Registrar. It will
make you sound more interesting. More colorful as it
were. And we do not plan to verify any statement
that you make.
• I noticed that the entry fee includes the
Saturday night dinner. I have other plans that
night. Can I register for the event at a lower cost
and not attend the dinner?
A: No, the event includes the dinner in the package
price. You may be able to sell your dinner ticket to
another participant. We will have a bulletin board
in North Timing Tower hallway (outside the
classroom) for this purpose as well as other
event announcements and participant use.
• I am a Club Racer and have a PCA-qualified
personal instructor with me. Can he instruct me in
the car during practice starts and other pre-race
sessions?
A: No, only the driver is permitted in the car
during any PCA Club Racing activity including
practice and warm-up sessions. Race
entrants are not permitted to sign up for the
Advanced DE.
• What insurance coverage is provided for the
event?
A: Liability insurance is provided by PCA’s
traditional insurer for the event’s Club Racing & DE events. A copy of the
Certificate of Insurance will be posted in the
Credentials Building. This insurance does NOT cover
damage to your car or damage that YOU cause to the
facility or other cars. You are responsible for
this. Please see the PCA website (www.pca.org) and
go to the Insurance page for more information.
Please check with your car insurer to verify what
coverage that it provides, if any.
• Who is responsible for the cost of any facility
damage?
Entrants will be billed for, and
responsible for prompt payment, all damages they or
their crew or guests cause to the facility.
Zone 2 is billed for these damages at the conclusion
of the event by VIR management with identifying car
numbers. By registering for this event you
agree to promptly reimburse Zone 2 for any such
damages so charged.
PCA CLUB RACE LICENSING
• Where can I find copies of the required PCA
forms and Club Racing rules?
A: You can download the 2009 Schedule, Rules and
copies of all necessary forms at the PCA Club Racing
website at http://www.pca.org/pca/clubrace. There is
a wealth of information about PCA Club Racing on
this site.
• How can I reach the PCA Club Racing Program
Coordinator with a specific licensing question?
A: Susan Shire, PCA Club Racing Program Coordinator
can be reached at
PCAClubRace@aol.com or phone:
847-272-7764 and fax: 847-272-7785. Please handle
this well in advance of the event.
• I hold a current NASA, SCCA or POC Competition
License. Do I need a PCA Racing License to compete?
A: Yes. Please see the 2009 PCA Club Racing Rule
book on the PCA Club Racing web page at
http://www.pca.org/pca/clubrace for licensing
requirements or contact Susan Shire at the addresses
listed above. You may be eligible for a Provisional
License.
• I have a Rookie/Provisional license. How do I
know if I must attend the Orientation Meeting
Thursday evening at the track?
A: You will be notified by the Event Registrar or
the PCA Club Racing National Steward. If notified,
it is a MANDATORY meeting for you and you can't race
if you miss it! If you are not sure, contact
Susan Shire for the definitive answer. The
time for the Orientation Meeting will be announced
on this website as we get closer to the race date. Guests are welcome at this meeting.
• I will be a co-driver for the Enduro
only. Do I need a PCA Racing License?
A: Yes, co-drivers must meet all PCA Club Racing
requirements and submit both the Driver Medical Form
and complete the online Club Race registration at
www.clubregistration.net. Please see the 2009 PCA
Club Racing Rule book on the PCA Club Racing web
page at http://www.pca.org/pca/clubrace for
licensing requirements or contact Susan Shire at the
addresses listed above.
• My PCA Club Racing medical has expired. When
must I have a new one on file?
A: You must have a current medical on file in the
PCA Club Racing Office in order to complete
registration at the track. Contact Susan Shire at
the addresses listed above with any questions
regarding your PCA Club Racing medical form.
• My PCA Competition License has expired. How do
I renew?
A: The 2009 PCA Club Racing License renewal form is
available on the PCA Club Racing web page at
http://www.pca.org/pca/clubrace
or contact Susan Shire at the addresses listed
above. The rules are firm: No CURRENT PCA
membership, no CURRENT license, no CURRENT medical,
NO RACING! Be prepared to present your current PCA
Club Racing License and a photo ID at registration.
ADVANCED DRIVER EDUCATION
REGISTRATION
• Is a DE considered “Racing?”
A: Emphatically, NO, this is a safety-conscious,
high-performance driving event. All rules and
regulations that apply to standard Driver
Education weekends apply to this DE event.
• What are the requirements to participate in the
Advanced DE?
A: Please see the Zone 2
Driver Education page for all the detailed
information about this DE event.
• What insurance coverage is provided for the
event?
A: Liability insurance is provided by PCA’s
traditional insurer for the event’s Club Racing & DE events. A copy of the
Certificate of Insurance will be posted in the
Credentials Building. This insurance does NOT cover
damage to your car or damage that YOU cause to the
facility or other cars. You are responsible for
this. Please see the PCA website (www.pca.org) and
go to the Insurance page for more information.
Please check with your car insurer to verify what
coverage that it provides, if any.
• Who is responsible for the cost of any facility
damage?
Entrants will be billed for, and
responsible for prompt payment, all damages they or
their crew or guests cause to the facility.
Zone 2 is billed for these damages at the conclusion
of the event by VIR management with identifying car
numbers. By registering for this event you
agree to promptly reimburse Zone 2 for any such
damages so charged.
VIR FACILITIES
• Is overnight camping permitted during the
weekend?
A: Yes, by pre-registration. Permanent rest rooms
with showers are available. Please visit the
"LODGING" page to see the camping fees.
• When can I put my car in the infield?
A: Wednesday, June 24, 2009 after 5pm if you are
attending the Thursday T&T. Otherwise, after
1pm on Thursday, June 25, 2009.
• I'll be in town a week early. Can I leave my
car/trailer in a secure area?
A: We are sorry, but, no.
• Is there room in the paddock for my transport?
A: Yes.
• What fuels will be available at the track?
A: 110 octane leaded race gas as well as 100 octane
unleaded race gas and 93 octane unleaded fuel is available at VIR.
Credit Cards are required at the pumps. Please
review the
VIR Fuel Policy.
• Will there be a tire vendor at the track?
A: We have not yet confirmed our tire vendors
but check back for further information.
• I am going to overnight in the paddock. Is it
okay to drive a car around the road course in the
evening to become familiar with the track?
A: ABSOLUTELY NOT! Because of insurance and safety
concerns no one (except VIR staff) is allowed
to drive on the track outside of regularly scheduled
activities. Violation will result in
disqualification for the weekend and forfeit of all
fees submitted. It could result in us losing the
ability to rent the track in the future.
• When does the track open on Friday, Saturday
and Sunday morning?
A: The track will open at 6:30 a.m. each day.
• What are the requirements for attendees under
18 years of age?
A: PCA National insurance regulations, as well as
VIR regulations, require that both the under 18
years old attendee (anyone entering the facility
site) and one of their parents sign the insurance
waiver the first time that they enter the facility
for this event. We must enforce this regulation. In
addition, the regulations prohibit those under 18
from entering the grid and hot pit area. We must
enforce this as well.
HOTEL
• Is there an event hotel?
A: Yes, there are two. Sleep Inn and the Best
Western. Both are roughly 10 miles from the
track in Danville, Virginia. Visit the
LODGING page on this
website for all the hotel information.
Blocks of rooms have been reserved at both these
hotels. Mention you are with the PCA Club Race
when booking your room. These rates are good
via telephone only, not through their online
reservations.
• Is there a special hotel rate?
A: Yes, the special rate of $79/night including a
breakfast buffet for up to two persons per room.
• How do I get the special rate? Call the hotel?
Go on line?
A: Mention you are with the PCA Club Race when
booking your room. These rates are good via
telephone only, not through their online
reservations. |
